ITSSA Newsletter 16 July 2019

FREEWAY MANAGEMENT SYSTEM (FMS) AND INTELLIGENT TRANSPORT SYSTEM (ITS)

July 2019

INDUSTRY BRIEFING ON THE PLANNED TENDER FOR THE DESIGN, BUILD, OPERATE AND MAINTAIN (DBOM) OF THE WESTERN CAPE, GAUTENG and KWAZULU NATAL AND THE IMPLEMENTATION OF A NEW SYSTEM IN THE EASTERN CAPE

1 BACKGROUND

SANRAL has been operating the FMS in the Western Cape (WC), Gauteng and Kwazulu-Natal (KZN) with the existing DBOM contractor since 2011. The current contract includes all three regions and will come to an end by December 2019.

SANRAL will call for tenders for new contractors for the works associated to the FMS / ITS in the three regions in August 2019. The purpose of this briefing document is therefore to notify the Industry of these tenders in order to position itself by the time the tenders are advertised.

The document outlines the proposed contract structure, requirements and general scope of work anticipated in the new contract. As this is for information only, the information contained in this briefing document is not binding and aspects thereof may change.

2 CONTRACT MODEL AND KEY REQUIREMENTS

The current national contract is for the DBOM in the three regions, the Gauteng portion of the works include on-road services, comprising of incident response vehicles and towing vehicles.

The NEW contract model will consist of five (5) different contracts, namely:

  1. GAUTENG FMS – DBOM (Take over existing system and new works)
  2. WC – FMS – DBOM (Take over existing system and new works)
  3. KZN  – FMS – DBOM  (Take over existing system and new works)
  4. EASTERN CAPE – INTELLIGENT TRANSPORT SYSTEM – DBOM  (Design and Build new system  comprising FMS portions as well as a rural component, and the operations and maintenance thereof)
  5. SOFTWARE – FMS – The existing software will be used.
  6. The 5 contracts are also illustrated in the diagram below.

The objective of the 4 regional contracts is to increase industry participation, achieve transformation and to support the local and regional contractors. The contract period in each of the reasons will be six years with a possible extension of a further two years.

A company will not be allowed to participate in more than one tender as a JV or Consortium partner, but the same JV or Consortium may tender in more than one region provided they have sufficient capacity. The same key personnel, as outlined below, may not be used in different regions.

It should be noted that the closing date of the first three regional tenders (excluding Eastern Cape), will be 2 to 3 days apart.

A one envelope system will be used and tender prices (as filled in the tender form) will be made public at the opening of each regional tender.

The tender for the Eastern Cape will be advertised approximately 1 or 2 months after the other three.

3 REQUIREMENTS FOR THE NEW CONTRACTOR

For each of the regional DBOM contracts, the follow criteria will be applicable:

Key Persons

It is foreseen that the new contractor in each region will be a joint venture or consortium comprising of a multi-disciplinary team. Strong project management experience in similar projects will be a requirement. The following are the required key persons:

Contractor’s Representative, ECSA registered as PrEng or PrTechEng and 15 years minimum applicable experience.

Design and Build Manager, ECSA registered as PrEng or PrTechEng  and 10 years minimum applicable experience

Maintenance Manager, with an appropriate technical qualification and 5 years minimum applicable experience.

Subcontracting to Targeted Enterprises

The NEW regional contractor will also be required to subcontract a portion of the work to Targeted Enterprises, a minimum of typically 30% of the contract value.

BEE and Financial Rating

Given the multi-disciplinary nature of the project – civils, electrical and operations – the JV or Consortium need to obtain a Generic BEE scorecard. Only levels 1, 2, 3 and 4 will be allowed to tender.

The tendering entity will be required to submit a statement on their financial capability. GAUTENG ON-ROAD SERVICES

The on-road services in Gauteng will be restructured due to legislative changes over the last two years. The Gauteng Contractor may be required to manage some of the vehicles (light- and heavy towing). The Gauteng Contractor may also be required to go out on tender for the replacement of the incident response service and the medical response service.

OPERATIONS

It will be a requirement to maintain and improve on the current performance of the existing operations. Operations will be measured against key performance indicators.

4 DESIGN AND BUILD – HIGH LEVEL SCOPE OF WORK

It is estimated that 50% of the Contract Value will be for the Operations component, 10% for maintenance and 40% for the design build. The design and build work in the 4 regions will typically comprise of the following:

• Installation of additional infill cameras – complete with new pole, power supply and communications.

• Additional Infill static cameras that are mounted on existing poles, to improve the coverage of the road network already under surveillance.

• Implement new greenfield sections where CCTV, VMS and other devices as well as communications infrastructure have to be implemented.

• Asset replacement of VMS elements and upgrade of the existing VMSs. This will entail refurbishing existing VMS or procuring new VMS’s, depending on the most competitive offer provided by the new Contractor.

• Appoint a qualified structural engineer to do a survey of all VMS structures older than 5 years to determine where rehabilitation work and/ or repaint is necessary.

• Removal of radar detection devices and replacing with new non intrusive devices.

• Integration of the SANRAL inductive loop counting stations with the ATMS software.

• Implementation of truck lanes, hard shoulder lanes and HOV lanes, which will consist of overhead gantries with lane restriction signs, law enforcement cameras as well as surveillance cameras, road signs and road markings

• Implementation of rural ITS installations to monitor hazardous locations or snow in mountain passes, consisting of pole mounted cameras, solar and wind power supply, cellular communications and a weather stations where required.

• Implement changes to interchange ramp terminal traffic signals and adjacent traffic signals to allow passive ramp metering of the on- and off flow of traffic from the freeway. The new contractor need to make themselves aware of the regional Metropolitan Municipalities requirements in terms of using specialised traffic signal contractors to do the work.

• Implementation of variable speed limits over sections of the freeway, consisting of overhead gantries with variable speed limit signs, typically spaced at 500m to 1km intervals, depending on the section of road.

• Upgrade the power supply to existing devices, where existing equipment obtain an unmetered electrical connection from traffic signals or street lights, to a metered supply to reduce the downtime of devices.

• Propose and implement measures to better secure existing field equipment against vandalism.

• The design and build work will occur in Sections/Stages during at least the first four years of the contract.

5 MAINTENANCE

The new contractor will be required to take over the maintenance of all the current systems and all new build works to be added during the contract period. The current systems include all field devices (cameras, variable message signs, detectors, weather stations, network and communication infrastructure and electrical infrastructure), back office equipment and servers in the TMC as well as all workstations and other systems in the TMC.